IT Tech Tips

You should always secure your computer by locking the screen when you walk away. But sometimes in a rush, we forget to lock it down. This article shows how to set up an automatic lock so that when you walk away from your computer, your screen will lock itself! Keeping your PC wide open when you walk away leaves it available for anyone to mess with. So whether you are concerned about office pranksters or someone prying eyes seeing your information, it’s best to keep the workstation locked when you leave it unattended. Microsoft has included a feature in Windows 10 called Dynamic Lock that will automatically lock the workstation for you, should you forget to lock it yourself. The Dynamic Lock feature works by monitoring the computer’s connection to your cell phone. When it detects that the phone has moved away and is out of range, it locks your desktop for you. For this to work, both your phone and your computer must have Bluetooth connectivity. Almost all laptops have Bluetooth, and many desktops are also including it. If your system doesn’t already have Bluetooth, you can add a USB-connected Bluetooth adapter for about $12. Sound good? Let’s get you set up! Once you know your phone and PC have Bluetooth, the first thing you need to do is pair your phone to Windows 10. Confirm that Bluetooth on your phone is turned on. Then on your computer go to Settings > Devices > Bluetooth & other devices. From this screen, click Add Bluetooth or Other Device.  Then Click Bluetooth as the device type. After a moment or two of scanning, you should see your phone appear on the list. Below is an example of pairing my laptop to the Pixel 3XL. After I clicked Connect on the computer, I checked the PIN that was shown to be sure it was the correct one, and then I clicked Pair on the phone. Now the laptop is paired with the phone, and whenever I have my phone in proximity (about 33 feet), the two will connect.  Click Done to exit the connection screen. Now that your phone is connected via Bluetooth, we need to tell Windows to use its proximity to lock your system down. On your computer go to Settings > Accounts > Sign-in options. Scroll down to the Dynamic Lock section and check the “Allow Windows to automatically lock your device when you’re away” box. Now, assuming you have your phone on you and not on the desk when you walk away from your PC, your computer will automatically lock.  NOTE: There is a 30-second safety buffer that it must wait before locking your screen. If you or anyone else starts to use the computer, the screen will not lock. It’s best always to try to remember to keep your computer locked when you are away from it, but this is a great failsafe if you do forget to lock down your workstation!

If you work for or care about a non-profit organization, make sure they know about Centrend – and these strategies for obtaining the best software for free or nearly free. Corporations understand that investments in technology can make a huge difference in the success of their non-profit organization. After calculating Return on Investment (ROI) they can afford to wait a year or more for their technology investment to pay off. Non-profit organizations don’t have that luxury of waiting for a return on investment.   They have to maintain a positive cash flow to be successful. While the ROI can be terrific for businesses adopting new software technology, it’s harder to justify such expenses in the non-profit sector. As a turn-around specialist and business consultant friend of mine tells our clients, “No margin, no mission.” Fortunately, there are many opportunities to obtain top-notch information systems either free or at a minimum cost. The following list is what I consider the best of the best for Non-Profits. Start here to make sure you are obtaining the most cost-effective technology for your non-profit: Tech Soup – Tech Soup is the premier platform that lets businesses like Microsoft donate software licensing and subscriptions to non-profits. There is a minimal fee for TechSoup to administer the licensing, but the cost ends up being pennies on the dollar. You can also get recycled/off lease hardware from them very inexpensively though in our experience, the quality of the hardware has been inconsistent. Gsuite for Non-Profits – Google has a very generous program for Non-Profits that allows you to use the entire Gsuite for up to 49 users, completely free!  You can have 30 gig of storage for each user, plus use team drives for document collaboration. Google can host your entire domain name for free and having their reliability for email gives your non-profit a great advantage at no cost. SalesForce.com – Salesforce.com’s “Nonprofit Success Pack” provides a set of advanced Customer Relationship Management (CRM) tools for managing constituents and donors. It’s not free, but the price is significantly reduced and it’s a very robust set of tools. Donorbox.org – Donorbox.org is an automated, recurring donation management system. You can use the system absolutely free to raise up to $1,000 a month. After that, they charge a nominal fee of 1.5% to pay for the cost of the platform.  MailChimp and ConstantContact – They offer complete email marketing solutions for keeping in touch with donors and creating brand awareness. Both services are good and offer discounts for non-profits, but MailChimp will ultimately cost less than ConstantContact for nearly the same feature set.  The list above will be a great place to get started when looking at software options for your non-profit organization. They will require you to show a copy of your 501c3, Federal Tax ID/EIN, and unless you are brand new, a copy of your tax return for the previous year.   If you have favorite resources for non-profits, please feel free to add them to the comments below. If you need help getting some of this in place, Centrend may be able to donate consulting services. Please reach out to us and let us know how we can help your mission succeed! 

There is NOTHING worse than having worked on an Excel Spreadsheet or written something in MS Word and then had to redo it because of a power loss or application crash. You can avoid this frustration by following a few quick and easy precautionary steps. So How Do I Protect from Microsoft Word and Excel Crashes? The most critical piece of advice I can start with is to save early and often, especially before your print. I don’t know if it’s due to Murphy’s Law, or if there is some science behind the fact that programs tend to crash when the document is sent to print. To protect yourself between saves, launch the Office application and follow this process: Click File. Click Options. Click Save on the menu bar. Make sure that “Save AutoRecover information every 10 minutes” is checked. Make sure that “Keep the last autosaved version if I close without saving” is checked. Click OK. Now you are protected! If the Microsoft application crashes or if you exit and say “Don’t Save” when it asks if you want to save, you will be prompted with a screen such as the following to recover the file at the last checkpoint! I’ve shown you how to establish Autosave using Microsoft Word. You don’t need to set up autosave for each document, but you do need to set autosave up for each application. Configure autosave for each of your Microsoft programs, and you significantly reduce the amount of data loss that can occur. Note: This article assumes you are using a Microsoft Application such as Microsoft Word or Microsoft Excel and are saving data to a local hard drive or USB memory stick. If you are saving to a cloud service such as Dropbox or Google Drive, backup versions of the file (revisions) are automatically saved for you and can be recovered through that program’s interface.